Lawton City Hall City of Lawton 212 SW 9th Street Lawton, Oklahoma City Council 73501-3944 Agenda Tuesday, January 28, 2025 6:00 PM Lawton City Hall Council Chambers/Auditorium MEETING CALLED TO ORDER WITH INVOCATION AND PLEDGE OF ALLEGIANCE "Official action can be taken only on items which appear on the agenda. The Council may adopt, approve, ratify, deny, defer, recommend, or continue any agenda item. The Council may also propose and enact floor amendments to any matter presented before them. When more information is needed to act on an item, the Council may refer the matter to the City Manager or the City Attorney. The Council may also refer items to standing committees of the Council or a board, commission, or authority for additional study. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely." ROLL CALL PRESENTATION: Employee Spotlight Award- Peter Mortensen, Public Works PROCLAMATIONS: Citizen of the Month- Darby's Big Furniture REPORTS: MAYOR/CITY COUNCIL MAYOR'S NEW YEAR'S ADDRESS AUDIENCE PARTICIPATION: Lawton citizens who have completed a Request to Speak Form and wish to address business not listed on the agenda may step forward at this time. To ensure compliance with the Oklahoma Open Meeting Act, the Mayor and Council will receive comments but will NOT engage in direct responses. However, they may refer matters to the appropriate department or individual for further consideration and follow-up action. To participate, speakers must submit a Request to Speak Form to the City Clerk and reside within the Lawton city limits. Each speaker is allotted 3 minutes, with a maximum of 9 minutes per topic, and Audience Participation is limited to 30 minutes total. All participants are expected to follow the Rules of Decorum as outlined in Council Policy 1-6. CONSENT AGENDA: The following items are considered to be routine by the City Council and will be enacted with one motion. Should discussion be desired on an item, that item will be removed from the Consent Agenda prior to action and considered separately. Page 1 of 6 City Council Agenda January 28, 2025 1. Consider approving one (1) damage claim (recommended for approval) and 25-0010 authorizing payment for Joseph and Amanda Layton in the amount of $100.00. Attachments: DC-2024-072, Layton, Joseph and Amanda Memorandum 2. Consider the following damage claim recommended for denial: The Claims 25-0011 Center obo American Power Electric (AEP) in the amount of $321.16. Attachments: DC-2024-070, AEP Memorandum 3. Consider approving a Resolution amending the City of Lawton FY25 budget, 24-2215 as amended, by appropriating $395,000.00 to the Capital Improvement Projects Fund (Fund 435) to fund abatements through the Neighborhood Services Division. Attachments: 01.28.25 D&D Abatements Resolution 4. Consider approving a resolution amending the City of Lawton FY25 budget, 25-0045 as amended, by appropriating $4,456,402.38 in insurance proceeds to the City-at-Large Construction, Improvements and Additions account for roof repairs at Central Mall Plaza. Attachments: 01.28.25 Central Mall Plaza Roof Resolution 5. Consider adopting a resolution authorizing traffic control measures with the 24-2246 addition of a W2-1, advanced street sign on North and South-bound 82nd street, leading to Bishop Road. Attachments: 82nd and Bishop Rd Bishop 82nd Resolution 6. Consider authorizing staff to apply for the Oklahoma Code Enforcement 25-0008 Association Community Improvement Grant in the amount of $1,500 for the removal of debris in Ward 1. Attachments: Oklahoma Code Enforcement Association Community Grant Application 2025 Template 7. Consider approving a grant application with the Oklahoma Department of 25-0053 Aerospace and Aeronautics to fund a study on improving air service at the Lawton/Fort Sill Regional Airport. Attachments: State Grant Application 8. Consider awarding a contract in the amount of $4,005,180 to King Solution 24-2250 Services, LLC, for the construction of PU2413 2024 Sewer Rehabilitation Phase I Construction Project to rehabilitate approximately 15,990 LF of high maintenance sewer lines throughout the city. Page 2 of 6 City Council Agenda January 28, 2025 Attachments: Recommendation of Award Bid Tab - PU2413 PU2413 Contract & Bonds unsigned PU2413 Project Location Maps 9. Consider approving an agreement for professional services between the City 25-0018 of Lawton and Farzaneh Law Firm, PC for their expertise with immigration law relating to employment visas for select City of Lawton employees and authorize the Mayor and City Clerk to execute the Agreement. Attachments: Proposed Agreement with Farzaneh Law Firm P.C. 10. Consider approving an additional $19,111.50 for Excess Cyber Crime 25-0028 coverage. Attachments: 24-2220_$750K Excess Cyber Crime Quote.pdf 11. Consider extending contract (CL23-009) Liquid Ammonium Sulfate with 25-0032 Brenntag Southwest, Inc. Chemical use in the treatment of water. Attachments: Original Contract Dept. Memo Yr 3 Brenntag Ext. Form Yr 3 - signed 12. Consider extending contract (CL23-010) Sodium Hydroxide with Petra 25-0033 Chemical Company, LLC. Chemical used in the treatment of water. Attachments: Petra Chemical Ext. Form Yr 3 - Signed Dept. Ext. Memo Yr 3 Original Contract 13. Consider approving an employment agreement between the City of Lawton 25-0037 and Nathan Johnson for the position of Municipal Judge and authorize the Mayor and City Clerk to execute the agreement. Attachments: Judge's Agreement 2025 14. Consider approving an extendable Operating and Professional Services 25-0038 Agreement, providing entertainment and fireworks for the 2025 Lawton Fort Sill Freedom Festival by LimeLight Productions and authorizing the Mayor and City Clerk to execute the contract. Attachments: 2025 Limelight Professional Services Agreement 15. Consider approving a limited event support agreement between the City of 25-0046 Lawton and Fort Sill Moral Welfare and Recreation(MWR) for support of the Warrior Run 2025. Attachments: Warrior Run 2025 Limited Support Agreement Event Flier for Warrior Run 2025 16. Consider determining and approving the actual costs of the dismantling and 25-0007 removal of dilapidated buildings and other expenses that may be necessary in Page 3 of 6 City Council Agenda January 28, 2025 conjunction with the same by approving invoices for demolition of properties as required by State Statue 11-22-112.4 for properties located at 1511 SW Dr Charles W Whitlow Avenue, 813 SW H Avenue, 1216 NW Andrews Avenue, 1611 NW Lawton Avenue and 56 NW 24th Street. Attachments: Invoices 17. Consider approving the Claims List for January 3, 2025, through January 16, 25-0044 2025. 18. Consider approving the minutes of the January 13, 2025 and January 14, 25-0050 2025 City Council meetings. 19. Consider approving appointments to boards and commissions. 25-0049 Attachments: Board Appointments- 01.28.2025 UNFINISHED BUSINESS: 20. Receive a presentation on a conceptual plan and, contingent upon Council 25-0054 approving a Resolution of Reimbursement, consider approving Amendment No. 1 to the contract PR2308 Elmer Thomas Park Amphitheater and Boardwalk Project with C.H. Guernsey for the design services on this project. Attachments: PR2308 Amend. No 1 BUSINESS ITEMS: 21. Conduct an election of a Mayor Pro Tem for Calendar Year 2025 and take 25-0022 action as deemed necessary. 22. Hold a public hearing and consider a resolution, requested administratively, 25-0031 to amend the 2030 Land Use Plan by adding Tract 3, more particularly described below, located at 8902 SW 11th Street (aka part of the City’s landfill) as Industrial and take appropriate action as deemed necessary. Attachments: Resolution No. 25- Location Map - Tract 1 2 and 3 - Landfill Rezoning Executed Mailing Notice Landfill Executed Newspaper Notice Landfill 01.16.2025 CPC 23. Hold a public hearing and consider an ordinance, requested administratively, 25-0034 to change the zoning and a request for a Use Permitted on Review for property located at 8902 SW 11th Street (aka the City’s landfill) and take appropriate action as deemed necessary. Attachments: Ordinance No. 25- Location Map - Tract 1 2 and 3 - Landfill Rezoning Executed Mailing Notice Landfill Executed Newspaper Notice Landfill 01.16.2025 CPC Page 4 of 6 City Council Agenda January 28, 2025 24. Receive a briefing on the Pavement Maintenance Program Guide to be 25-0023 implemented by the Public Works Department, and take any action deemed necessary. Attachments: FINAL PAVEMENT MAINTENANCE PROGRAM GUIDE 25. Consider authorizing Mayor Booker to engage Crawford and Associates to 25-0051 conduct an efficiency study to compare the City of Lawton with six peer cities and take action as deemed necessary. 26. Consider approving a resolution of the City of Lawton, Oklahoma (the 25-0040 “City”) establishing and declaring its official intent to reimburse the City’s general fund on behalf of one or more of the public trusts of which the City is the beneficiary for preliminary and other expenditures relating to the construction, equipping, renovating, and improving of certain capital improvement projects for the benefit of the City, said reimbursement being anticipated to be funded from the proceeds of the bonds issued for the same said construction, equipping, renovating, and improving of certain capital improvement projects for the benefit of the City; and containing other provisions relating thereto. Attachments: 7b. Reimbursement Resolution City 2025 FD clean 1.23.25 27. Consider approving Council Policy 04-07: Allocation of a portion of City’s 25-0029 use tax to support PROPEL 2040 Projects. Attachments: Council Policy 04-07 28. Discuss the formation of the Streets, Bridges, Building, and Development 25-0056 Review Committee, conflicts with existing committees and commissions, and provide direction to staff on future action to establish the Streets, Bridges, Building, and Development Review Committee and eliminate conflicts in City Code. Attachments: Streets Bridges Slide 29. Receive a presentation from the City Prosecutor on the current Dangerous 25-0061 Dog issue that continues to plague the city and if necessary direct staff to take appropriate action. Attachments: Dangerous Dog Presentation final 30. Receive a report from the Lawton Police Department on data related to 25-0030 burglaries within the City of Lawton, discuss matters related to the Lawton Police Department, and take action as deemed necessary. Attachments: 2018-2024 Burglary Crime Data STAFF REPORTS: 31. Receive a report on the use of Fluoride in Lawton’s drinking water. 24-2133 Page 5 of 6 City Council Agenda January 28, 2025 Attachments: Fluoride Presentation(2) 32. Provide City Council with an update on the Monthly Sales Tax Revenue for 25-0013 the month of December reporting. Attachments: 12. FY 2024 - Monthly Sales Tax Analysis.xlsx - council 33. Provide City Council with an update on the FY 2024 Audit Process. 23-991 EXECUTIVE SESSION ITEMS: 34. Pursuant to Section 307B.4, Title 25, Oklahoma Statutes, consider convening 25-0025 in executive session to discuss the pending action in the United States District Court for the Western District of Oklahoma titled Kent Jackson, as Personal Representative of the Estate of Israel Williams v. City of Lawton, et al, Case No. 5:23-cv-00284-G, and if necessary, take appropriate action in open session. 35. Pursuant to Section 307B.4, Title 25, Oklahoma Statutes, consider convening 25-0042 in executive session to discuss a possible pending action concerning a HOME Program Report received from U.S. Department of Housing and Urban Development to the City of Lawton on January 10, 2025, and if necessary, take action in open session. 36. Pursuant to Section 307B.4, Title 25, Oklahoma Statutes, consider convening 25-0057 in executive session to discuss litigation in the case Donna L. Raite v. City of Lawton and City of Lawton Public Works Administration, CJ-2022-177, and, if necessary, take appropriate action in open session. 37. Pursuant to Section 307B.4, Title 25, Oklahoma Statutes, consider convening 25-0064 in executive session to discuss a pending claim for potential litigation against the real property owners of the demolished nursing home located at 1301 NW Andrews Avenue, and take appropriate action in open session. 38. Pursuant to Section 307B.1, Title 25, Oklahoma Statutes, consider convening 23-1099 in executive session to review the employment of John Ratliff as City Manager, and in open session take other action as necessary. ADJOURNMENT The City of Lawton encourages participation from all of its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at (580) 581-3305 at least 48 hours prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive the 48 hour rule if interpreters for the deaf (signing) is not the necessary accommodation." Page 6 of 6