Lawton City Hall City of Lawton 212 SW 9th Street Lawton, Oklahoma City Council 73501-3944 Agenda Tuesday, March 11, 2025 6:00 PM Lawton City Hall Council Chambers/Auditorium MEETING CALLED TO ORDER WITH INVOCATION AND PLEDGE OF ALLEGIANCE "Official action can be taken only on items which appear on the agenda. The Council may adopt, approve, ratify, deny, defer, recommend, or continue any agenda item. The Council may also propose and enact floor amendments to any matter presented before them. When more information is needed to act on an item, the Council may refer the matter to the City Manager or the City Attorney. The Council may also refer items to standing committees of the Council or a board, commission, or authority for additional study. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely." ROLL CALL PROCLAMATION: Women's History Month American Red Cross Month REPORTS: MAYOR/CITY COUNCIL AUDIENCE PARTICIPATION: Lawton citizens who have completed a Request to Speak Form and wish to address business not listed on the agenda may step forward at this time. To ensure compliance with the Oklahoma Open Meeting Act, the Mayor and Council will receive comments but will NOT engage in direct responses. However, they may refer matters to the appropriate department or individual for further consideration and follow-up action. To participate, speakers must submit a Request to Speak Form to the City Clerk and reside within the Lawton city limits. Each speaker is allotted 3 minutes, with a maximum of 9 minutes per topic, and Audience Participation is limited to 30 minutes total. All participants are expected to follow the Rules of Decorum as outlined in Council Policy 1-6. CONSENT AGENDA: The following items are considered to be routine by the City Council and will be enacted with one motion. Should discussion be desired on an item, that item will be removed from the Consent Agenda prior to action and considered separately. 1. Consider approving a resolution amending the City of Lawton FY25 budget, 25-0162 as amended, by appropriating up to $350,000.00 to the TIF Fund for payment to the Lawton Economic Development Authority and $45,000.00 to the Page 1 of 7 City Council Agenda March 11, 2025 Sewer Rehabilitation Fund to replace a totaled compact track loader. Attachments: 03.11.25 TIF and Sewer Rehab Fd Resolution 2. Waive the requirements of Council Policy 10-5 and consider adopting a 25-0114 resolution authorizing traffic control measures with the installation of a speed table on NE Lake Ave at or near NE 26th St. Attachments: Resolution 25- 10-05 Council Policy - Neighborhood Traffic Calming Procedures 3. Waive the requirements of Council Policy 10-5 and consider adopting a 25-0115 resolution authorizing traffic control measures with the installation of a speed table on NE Lake Ave at or near NE Bell Ave. Attachments: Resolution NE LAKE AVE NEAR NE BELL AVE 10-05 Council Policy - Neighborhood Traffic Calming Procedures 4. Waive the requirements of Council Policy 10-5 and consider adopting a 25-0116 resolution authorizing Traffic Control Measures with the installation of a Speed Table on NE Euclid Ave at or near the location of MacArthur Circle. Attachments: 1. Resolution 25-____ 10-05 Council Policy - Neighborhood Traffic Calming Procedures 5. Waive the requirements of Council Policy 10-5 and consider adopting a 25-0117 resolution authorizing Traffic Control Measures with the installation of a Speed Table on NE Euclid Ave at or near the location of Winfield Circle. Attachments: 2. Resolution 25-___ 10-05 Council Policy - Neighborhood Traffic Calming Procedures 6. Consider accepting the Oklahoma Heritage Preservation grant of $25,000.00 25-0153 from the Oklahoma Historical Society to digitize local newspapers and authorizing the Mayor to sign the contract. Attachments: Oklahoma Heritage Preservation Grant Contract 7. Consider approving the proposal from Tec-An Inc. under the state’s 25-0080 Indefinite Delivery Indefinite Quantity (IDIQ) Program, state Master Services Agreement MA-0221, for professional services related to asbestos abatement; said services in the amount of $177,350.00 to be used in connection with City Project EN2108P1 McMahon Auditorium Addition and Renovation-Phase I and will be funded from the Engineering Dept. Professional Services account. Attachments: Revised Lawton McMahon Auditorium Ceiling Proposal 4. B150-IDIQ MSA_TECAN - FY25 Executed 8. Consider and take action in awarding a contract in the amount of 24-2192 $3,554,617.05 to Stampede Utility Construction, LLC, for the construction of Map 46 Water Line Replacement Project PU2409 to rehabilitate high maintenance waterlines. Page 2 of 7 City Council Agenda March 11, 2025 Attachments: Recommendation of Award Map 46 Bid Tab - PU2409 - Map 46 Map 46 Contract & bonds unsigned Map 46 9. Consider and take action in awarding a contract in the amount of 25-0158 $2,324,800.00 to Howard Construction, Inc, for the construction of PU2405 Belmont Lift Station Improvements and Forcemain Project to replace the liftstation and approximately 700 ft of 6” forcemain at SW 6th and Belmont Ave. Attachments: Bid Tab - Belmont LS Contract and Bonds PU2405 Recommendation of award 10. Consider awarding contract CL25-019 Nuisance Abatement to Green 25-0163 Machine Lawns, Inc, VL Lawn Service LLC, and F & W Tree Company. Attachments: Department Recommendation Abstract Proposed Contract 11. Consider extending contract CL24-013 Nuisance Abatement with Joe’s 25-0178 Backhoe of Lawton OK and Tahah Lawncare & Landscaping of Geronimo OK. Attachments: Department Recommendation Vendor Ext. Form - Yr 2 Vendor Ext. Form Yr 2 12. Consider and take action in awarding a contract in the amount of 25-0166 $4,385,354.00 to Mach Energy Services, LLC, for the construction of Map 53 Waterline Replacement Project PU2404 to rehabilitate high maintenance waterlines. Attachments: Recommendation of Award Bid Tab - PU2404 - Map 53 PU2404 Contract & Bonds unsigned Map 53 13. Consider approving an amendment to a professional services contract to 25-0140 allow Freese and Nichols to perform construction management services on the Rogers Lane lighting project (EN2307A). Attachments: Rogers Lane Lighting Amendment #1 14. Consider accepting a permanent utility easement from Keegan and Mary 25-0164 Ledford for property located at SW 69th Street and Gore Boulevard, for the Gore Boulevard Reconstruction Project # EN1208, authorizing the Mayor and City Clerk to execute the document, and payment for the same. Attachments: Ledford Easement 69th & Gore (2) Page 3 of 7 City Council Agenda March 11, 2025 15. Consider and take action approving Amendment No. 10 to the Master 25-0170 Services Agreement with Garver, LLC, in the amount not to exceed $24,058 for Professional Engineering Services to update Lawton’s Risk and Resiliency Assessment of water system infrastructure and update the existing Emergency Response Plan. Attachments: Amendment No. 10 Exhibit B- Fee Schedule Exhibit A- Scope of Services 16. Consider accepting and approving the transfer of 1.49 acres at NW 6th Street 25-0171 and NW Ferris Avenue to Lawton Public School in exchange for 1.68 acres at SW 17th Street and Lee Boulevard and authorizing the Mayor and City Clerk to execute the deed. Attachments: QCD from COL to LPS - ETP QCD from LPS to COL -17th & Lee Blvd Visual of Land Transfer wtih LPS 17. Consider approving the Record Plat for Lamplighter Plaza a Replat of Lots 25-0172 15-21 Block 5, Lee Addition and take appropriate action as deemed necessary. Attachments: Lamplighter Plat 18. Consider setting the date of April 22, 2025 to hold a public hearing for the 25-0176 consideration of a request from the City’s Public Works Department to close the north approximately 150’ of the alley located near NW Denver Avenue and NW 31st Street, just to the east of 3106 NW Denver Avenue for the construction of a drainage berm. Attachments: LOCATION MAP - 3106 NW Denver Ave 19. Consider setting the date of April 22, 2025, to hold a public hearing for the 25-0177 consideration of a request from the City’s Public Works Department to close approximately 190 feet of the alley located on the east side of SW 9th Street, between SW I Avenue and SW J Avenue, for the removal of an unsafe bridge. Attachments: Location Map - Alley SW I Avenue & SW J Avenue SW 8th Street & SW 9th Street 20. Consider and acknowledge receipt of permit number WT000016240940 for 25-0157 the construction of SEWTP Force Main Construction Project (PU2422) from the Oklahoma Department of Environmental Quality. Attachments: Permit Number WT000016240940 21. Consider approving an amended Lease Agreement with Hillary 25-0147 Development, Incorporated for the purpose of securing a temporary office space for the Parks and Recreation Lake Division Headquarters. Page 4 of 7 City Council Agenda March 11, 2025 Attachments: HDEV-City of Lawton - Lease Updated 02.1.2025 Sectoin 17 T-3-NR-12-W Comanche .32 Acres 02.14.2025 22. Consider approving the Claims List for February 14, 2025, through March 6, 25-0168 2025. 23. Consider approving appointments to boards and commissions. 25-0184 Attachments: Board Appointments- 03.11.2025 24. Consider approving the minutes of the February 11, 2025 and February 25, 25-0180 2025 Council meetings. BUSINESS ITEMS: 25. Consider holding a public hearing and approving a resolution regarding a 25-0174 request from Builders Investment Group, LLC and Sumner Ridge Homes, LLC for an amendment to the 2030 Land Use Plan from Industrial to Residential/Low Density for the construction of eight new duplex homes to be located near 2108 SW Charles Whitlow Ave. and 2123 SW McKinley Ave, Lawton, OK 73501 and take appropriate action as deemed necessary. Attachments: Resolution No. 25- Location Map Site Plan Whitlow McKinley v2 Analysis (Lots 5-18 & 34-35 Block 51) 2025-0221 Executed CPC & CC Notice (Rescheduled) Executed Newspaper CPC& CC Notice 02.27.2025 CPC 26. Consider holding a public hearing and approving an ordinance regarding a 25-0175 request from Builders Investment Group, LLC and Sumner Ridge Homes, LLC for a change of zoning from the R-1 Single-Family Dwelling District to the R-2 Two-Family Dwelling District zoning classification for the construction of eight new duplex homes to be located near 2108 SW Charles Whitlow Ave. and 2123 SW McKinley Ave, Lawton, OK 73501 and take appropriate action as deemed necessary. Attachments: Ordinance No. 25- Location Map Site Plan Whitlow McKinley v2 Analysis (Lots 5-18 & 34-35 Block 51) 2025-0221 Executed Newspaper CPC& CC Notice Executed CPC & CC Notice (Rescheduled) 02.27.2025 CPC 27. Consider a cost sharing application from Marie Detty for the installation of a 25-0159 12” water main along SW Lee Boulevard adjacent to their proposed complex to be located at 4521 SW Lee Blvd and take appropriate action as deemed necessary. Page 5 of 7 City Council Agenda March 11, 2025 Attachments: 2025.02.07 Marie Detty Application PU approved material list_cost share 06-04 Council Policy - Cost Sharing for New Fire Hydrant Installation and-or Public Water Main Improvements Marie Detty Agreement 28. Consider repealing or re-affirming Resolution 24-094 to allow the new 25-0121 property owner of property located at 1816 NW Arlington Avenue to obtain a building permit to remodel the single-family residence that was declared dilapidated by City Council on April 23, 2024, and take action as necessary. Attachments: Resolution Original Pictures Pictures taken on February 28, 2025 STAFF REPORTS: 29. Provide City Council with an update on the FY2024 Audit Process. 25-0169 EXECUTIVE SESSION ITEMS: 30. Pursuant to Section 307B.4, Title 25, Oklahoma Statutes, consider convening 25-0150 in executive session to discuss the pending action in the United States District Court for the Western District of Oklahoma titled Christopher Hartley v City of Lawton, et al, Case number CIV-24-153-J, and if necessary, take appropriate action in open session. 31. Pursuant to Section 307B.4, Title 25, Oklahoma Statutes, consider convening 25-0151 in executive session to discuss the pending action in the United States District Court for the Western District of Oklahoma titled Kent Jackson, as Personal Representative of the Estate of Israel Williams v. City of Lawton, et al, Case No. 5:23-cv-00284-G, and if necessary, take appropriate action in open session. 32. Pursuant to 307B.4, Title 25, Oklahoma Statutes, consider convening in 25-0152 executive session to discuss the pending action in the United States District Court for the Western District of Oklahoma titled Felisha Parker and Laresha Parker as next of kin to Isaac D’Wayne Parker, deceased v. City of Lawton, et al, Case Number CIV-24-178-JD, and if necessary, take appropriate action in open session. 33. Pursuant to Section 307B.2, Title 25, Oklahoma Statutes, consider convening 25-0185 in executive session to discuss negotiations of the FYE 2026 Collective Bargaining Agreement between the International Association of Firefighters (IAFF), Local 1882, and the City of Lawton, and, if necessary, take appropriate action in open session. ADJOURNMENT The City of Lawton encourages participation from all of its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at (580) 581-3305 at least 48 hours prior to the scheduled meeting is encouraged Page 6 of 7 City Council Agenda March 11, 2025 to make the necessary accommodations. The City may waive the 48 hour rule if interpreters for the deaf (signing) is not the necessary accommodation." Page 7 of 7